CCJDC Meeting Minutes - October 27th, 2020

 Meeting Notes for CCJDC Virtual Meeting
October 27th, 2020

** GoToMeeting was used to facilitate this meeting**

·         Bryan Kriete, chair, called the meeting to order at 9:34 am

o   9:35 am: Review of previous meeting’s minutes. Minutes approved

·         No additions to agenda

·         Participant intros/updates

o   Bryan Kriete, GIS Analyst City of Santa Cruz Public Works

o   Gina Schmidt, GIS Coordinator for AMBAG, is working on rolling out ArcGIS Enterprise, launching mapping applications. Set up named users outside our agency for editing access to planning departments to capture local land use data for AMBAG’s long range MTP/SCS Plan.

o   Jeanette Favaloro, CSUMB, stated she is not directly involved in GIS right now, just listening in for now.

o   Will Condon, Planner at AMBAG, noted he is working on reviewing and verifying datasets for AMBAG’s travel model, and working with CARB’s EMFAC model.

o   Austin Robey, GIS Coordinator at City of Watsonville, noted that staff is very close to rolling out CityWorks for water folks. Waiting on an update which should be out next month. Using Collector and CityWorks mobile application. Also working on Enterprise. Editing geometric networks.

o   Nakul Bhatia: ESRI

o   Dario Moreno, Caltrans District 5 GIS Coordinator, Working on ATP plan for District 5. Working with SLO County for Virtual GIS day and maintenance viewer and data. Going through agreements and post modeling.

o   Joseph Londono, GIS with Caltrans District 5, working with post-models

o   Chad Miller, GIS Analyst in Information Technology Department of County of Monterey, working with ArcGIS Enterprise development, lots of ArcGIS Enterprise administration and application development.

o   Matthieu Denuelle, ESRI, Work with Caltrans, CalFire, Counties

o   Carol Ostergren, USGS, LIDAR for Central Coast funded by FEMA still not showing on National Maps, have data drives moving around. If we don’t have it yet, let her know and she will get drive to us. Santa Cruz County data on ftp site. Working closely with the state, but has no information or funding for post burn Lidar data collection. If people need assistance, can help coordinate with that. Not sure if supplemental Congressional money will exist to capture new burn data. Santa Cruz county quality level 1 collected last spring, funded by San Mateo Conservation and Santa Cruz tree people. Data processed and submitted to national maps, hopefully available soon.

§  Email: costergren@usgs.gov

§  Mail drives to 219 Appleton Drive Aptos, 95003

§  2020 QL1 Santa Cruz LiDAR: https://drive.google.com/file/d/1z-u_-1mOy0HAD6_FaABvVFG9VRRPP1mI/view?usp=sharing

§  A couple of the Santa Cruz 2020 products can be downloaded here. They could be the same ones SCC is serving. ftp://ftpext.usgs.gov/pub/wr/ca/menlo.park/costergren/

§  Austin noted he has a drive for Monterey and parts of Santa Cruz, he can share if need be. Chad Miller has hard drive for Monterey County. Both drives will be sent back to Carol ASAP.

·         9:52am: Wildfire Impacts

o   Chad Miller supported IC for the 3 fires. Made use of ArcGIS Enterprise to send up some apps quickly for evacuation zones. GIS Enterprise for post damage assessment. Evac zones were viral and crashed systems. Moved it onto ArcGIS online, want to make data center more sophisticated

o   Bryan Kriete made apps for Santa Cruz county using Survey123 to locate damaged structures, issues with parcel lines; with structures damaged it is hard to say which parcel they were on. Lost over 500 signs with PostMiles and hired contractors trying to get post miles. Using Survey123 to get signs, culverts, etc. mapped. Doing a lot of work for debris flow evacuation zones mapped. Survey123 saved them, due to cell service but haven’t implemented something that would work to collect points and then map them with devices when service resumes. San Lorenzo Valley maps are difficult with lots of unknown factors and rugged terrain.

o   Joe Londono- Caltrans having issues with parcels not lining up with imagery. Especially difficult with shadows and trees to determine property boundaries and resulting impacts of fires and trying to determine which property has structures burnt or damaged.

o   Chad Miller mentioned CalFire going to USGS for info on potential debris flows for Monterey County. Asked if Santa Cruz fire SCU? Did CalFire go and do work on Environmental Rapid Response Team report? For Dolan Fire, USFS also used USGS and BareEarth. Carmel/Salinas Fire was CalFire. CalFire was more sophisticated and got data from USGS. CalFire got report out and distribution of data. Soil burn severity was leveraged from USGS. Mass transportation evacuation plans called ZoneHaven in Santa Cruz County, and that Governor Newsom wants a statewide ZoneHaven. (Bryan mentioned that Matt Price was hesitant about ZoneHaven. Austin mentioned to take a look at services to automatically push via ArcGIS enterprise collaborations and synching).

o   Matthieu, ESRI, said statewide EOS wants statewide county data drive process for fire and evacuation mapping. He said to use Geo-Jobe to help. GeoJobe has good tools for moving content on Enterprise (https://www.geo-jobe.com/admin-tools/ )

§  Set up user accounts, move content between users in same organization, then no cost but cost associated with other actions

·         10:20 am: Nakul Bhatia presented on ArcGIS Insights Dashboard

o   Austin asked if intermediate data creates additional dataset in your datastore? Nakul replied that it does.

·         11:01 am: Dario Moreno (Caltrans) presented on Active Transportation Model and supporting dashboards

·         11:20 am: Bryan Kriete presented Santa Cruz Department of Public Works Transportation Dashboards

·         11:50 am: Dario Moreno outlined the GIS Day plan for SLO County

·         Next meeting will be in January 2021, Tuesday possibly 3rd week of month.

·         11:54 am: Meeting adjourned

CCJDC Meeting Minutes- August 11, 2020

CCJDC Agenda for Virtual Meeting
August 11th, 2020

9:30 am: Call to Order

9:31 am: Review/Approval of Minutes. Bryan read a recap of the January 2020 CCJDC meeting.

9:32 am: Any New Announcements or Additions to agenda. None.

9:40 am: Participant Introduction & Agency Updates.
Austin Robey, City of Watsonville. Working on City works.

Bryan Kriete, Santa Cruz County DPW. Working on a variety of mobile applications – some deployed, some in process. Building out Lucity Spatial. Improving accuracy and standardization of all datasets. Developing a suite of dashboards for DPW management.

Chad Miller, County of Monterey.  Monterey County ITD GIS is working with the Assessor’s Office on implementing a Parcel Fabric data model with Esri support from our Enterprise Advantage Program. GIS support to COVID-19 has been limited, but we are tracking testing sites and homeless shelters.

Dario Moreno, Caltrans District 5.  Discussed asset management and sign inventory collection efforts, equipment, and software. Caltrans D5 staff are currently using iPads with Collector.  Our student interns extract our sign locations using PathWeb and input that information into a spreadsheet (this includes lat/long).   I then take that info and append the points to our enterprise GIS database.   The last step is to field verify the signs and do a condition assessment. We are using a Trimble R1 antenna to improve the accuracy of our sign locations.

Gina Schmidt, AMBAG. Working on Metropolitan Transportation Plan/Sustainable Communities Strategy, Regional Growth Forecast, Activity Based model project and upcoming peer review.

Joe Londono, Caltrans District 5.

Lynn Overtree, San Benito Ag Land Trust. Using GIS primarily to inventory property features and to create maps. SBALT is beginning a grant-funded project to assess the agricultural conservation needs in San Benito County and prioritize project areas. This will help the organization know when to accept projects, or reject them. Mapping will help us assess multiple benefits of a given place.

Marc Gomes, Ag Commission Office of Monterey County.

Will Condon, AMBAG. No update.

10:00 am: Discuss Coronavirus Impacts/Projects related to GIS. CCJDC participants discussed how COVID-19 and agency policies, maps, technology has impacted work and work-flows during the remote/Work from home time. Some agencies, such as Santa Cruz County, are doing split shifts of being in the office. COVID-19 has helped agencies with technology, data capture in the field using devices and software that originally may have not been authorized without this pandemic. AMBAG policy is no in-person meetings, as such, we are leveraging virtual meetings via GoToMeeting/GoToWebinar.

10:20 am: Discuss ESRI UC2020 Experience. Bryan, Austin, and Chad discussed the virtual GIS Conference and the format. Most agreed that the experience was different, but good as no in-person conference could be held. The benefit is that it is available online and users could stream multiple sessions at one time, and pick and choose which ones were most interesting/needed instead of running around from room to room at the convention center in SD.
                    
10:40 am: Agenda Items
- Using Dashboards Effectively
- Deploying Mobile Applications

Lots of discussion on what works and doesn’t regarding mobile. Connectivity issues. Data entry. QA/QC in the field. Integrating ESRI mobile apps with Asset Management Software. Discussed Watsonville’s roll-out of CItyWorks. Not a lot of dashboard use yet though County of Santa Cruz has developed and deployed a couple dashboards and has several in development.

11:54 am: Wrap Up & Meeting Adjourned

Next meeting Late October? Topics for meeting:  ESRI dashboard demo (Dario to contact ESRI rep), Chad to demo a dashboard, Dario to demo Caltrans app/provide update on it.

CCJDC Meeting Minutes - Tuesday January 28, 2020

CCJDC MEETING MINUTES

9:30 am: Call to Order/Sign-in Sheet: Meeting called to order by Austin Robey, chair of CCJDC.

9:31 am: Review/Approval of Minutes

9:32 am: Any new announcements or additions to agenda

9:34 am: Standing Committee Reports – GIS Day Recap

 Austin Robey gave a recap of GIS Day.  The event was a success and had a good turnout, approximately 70 people.  There were 5 presentations, a map gallery and raffle.  Sponsors for the event included the American Society of Photogrammetry and Remote Sensing (ASPRS), the American Public Works Association (APWA) and the Association of Monterey Bay Area Governments (AMBAG). 

A GIS Day recap on the CCJDC website. Austin stated that Bryan Kriete was instrumental in helping set things up for the event.

Austin mentioned it would be a good idea to try and secure a venue early for GIS Day 2020. 

9:40 am: Participant Updates

Austin Robey, City of Watsonville: Launching City Works, an asset management program. The water department is rolling out the software for water, sewer, and storm drain networks. The City of Watsonville is building an ArcGIS Enterprise, which takes a lot of time. New ArcServer and web services in the next 6 months.  They are working on setting up maps and spatial data for the Watsonville Emergency Operations Centre. They have also been working on converting data to ArcGISPro, eventually moving users off of ArcMap.

Rene Anchieta, County of San Benito: Setting up a Census canvassing app for volunteers. The app is provided by the state and he has to create user accounts and train volunteers how to use the app. Creating map books canvassing as well, since some users do not want to use the app.  In the process of updating all maps and ArcGIS Online maps for the Emergency Operations Centre.

Joseph Londono, Caltrans: A new project viewer has been set up and is available to the public. The viewer shows Caltrans projects. Joseph has been presenting the viewer at various meetings and conferences. He agreed to demo the viewer at an upcoming CCJDC Meeting. 

 Vincent Lantaca, City of Salinas: Maintaining datasets and transferring flat files and data into GIS.  Creating visualizations with crime data.

Randy Casey, City of Salinas: Has spent a lot of time building a backbone for data exchange between their Track-it software and GIS Servers. Migrating data into their new 2017 SQL Servers, migrating from 2012 SQL Server. Updating sewer maintenance map books and digitizing to integrate them with a sewer system maintenance app. The maps are very old. Converting services into ArcPRO and updating various scripts.

Charles Hanley, City of Salinas: Has been working on a building footprints project that has taken a long time.  He using Lidar to create the footprints and the footprints are coming out better than he thought. Working on an urban tree canopy project, identifying H2A housing for the Census HTC. Created a 7th storymap for the Vison Zero program. The goal of the program is to bring pedestrian fatalities to zero.

Gavin Leavitt, City of Salinas: Building out storm drain utility network, had dataset before from the 70s. Filling in with newer data.  Also working with Census HTC data to target areas to inform people of the upcoming  Census.

Anthony Cardoza, City of Salinas: Updating a 25 year old spreadsheet of historical Salinas reports of service/calls/maintenance records. The project is especially difficult because it deals with addresses that can often be misspelled in multiple ways.  

Bryan Kriete, Santa Cruz County:  Working with Lucity and ArcGIS Online Collector App for infrastructure. Trying to get the collector app in all field workers hands and training them how to use the software. Potholes, where road work is being performed are some of the features that will be collected using the app. The data will be provided to the public through ArcGIS Online.  Residents felt it was a worthwhile use of funding to see real-time road closures/issues .

Chad Miller: In the beginning stages of moving to ESRI’s Parcel Fabric. ESRI is helping out with the project. The workflow has been challenging.  

Gina Schmidt, AMBAG: Working on the Census PSAP. Has to verify boundary changes (City Limits, County boundaries) in all three counties and send them to the Census Bureau in 90 days.  Also working on the new regional plan for 2020. 

 11:10 am: New Business – Plans for 2020 CCJDC

In what direction do we want the CCJDC to go? What do we want to see in 2020? Meetings will be held quarterly, rather than bi-monthly.  Originally the CCJDC was set up for data sharing,  that has been accomplished. Randy mentioned the exchange of ideas has been very helpful.  Austin asked how we can get more people to the meetings. Adding tech workshops was brought up.   Chad mentioned maybe bringing laptops and showing others what we’re working on visually. Charles said the meetings have really helped through solutions exchange, events and presentations are really useful in conveying information. Time was an issue and we can carry on the conversation into the next meeting. Some of the topics we could discuss at the meeting are: Cal GIS Council, URISA, Develop better outreach, the recent USGS Lidar collection.

 11:30 am: Annual leadership elections

The Committee voted:

Chair: Bryan Kriete

Co-Chair: Austin Robey

Secretary: Rene Anchieta

Web Maintenance: Chad Miller and Charles Hanley

11:45 Wrap Up and Meeting Adjourned 

CCJDC Meeting Minutes- August 13, 2019

CCJDC MEETING MINUTES

9:30 am: Call to Order/Sign-in Sheet: Meeting called to order by Austin Robey, chair of CCJDC.

9:31 am: Review/Approval of Minutes

9:32 am: Any new announcements or additions to agenda

AMBAG will be hiring two new GIS & Planning Interns in the next couple months for current students or recent graduates. Position is 19 hours a week permanent. Look for it to be posted on AMBAG’s website and further announcement on CCJDC email group when formalized.

For any announcements, email Austin or Gina to relay to CCJDC email group.

9:34 am: CalGIS Update

CalGIS is state level group similar to CCJDC that meets every other month. Last meeting was in June. Last meeting had at least 20 people in the room and 30 more on webinar. Last big presentation as about California’s NextGen911 integration, mostly being spearheaded by Southern California. StoryMap on CGIA.org, may also have recordings of webinar.

Carol: Council has new chair coming in, Issac Cabrera from Contra Costa County. Upcoming focus is to revisit council charter and fine tune it. No fees for membership, join the ListServ, vote in elections and become part of the community. Strategic planning is another focus. Off and on leadership at the state level throughout the past several years. Want to look at requirements gathering around the state for the kinds of data needed at state level. FGDC layers, other layers that people want to see developed (parcel data, etc.). Figure out a path forward for state level strategic planning. What benefits do people get from various data layers?

9:40 am: Participant Introductions & Agency Updates

Austin Robey, City of Watsonville: Lots of different projects going on. Launching CityWorks, an asset management program. Rolling that out for water, sewer, and storm drain networks. Training staff for mobile field data collection and design calculations made on the fly. Big project requiring starting up their own WebGIS infrastructure which City of Watsonville hasn’t had in the past. New ArcServer and web services coming up, look for that in next 6 months. In the planning phases for new countywide aerial images flown in summer 2020. Lots of work with address/street/parcel data in support of new permitting software. Reviewing data and automating processes to streamline workflow. Utilized ESRI Addressing Data Reviewer in support of this which helped streamline the workflow and get better data.

Alex Nereson, Santa Cruz County: Migrating to new data model for parcel data set. Moving from geodatabase feature class to ESRI’s Parcel Fabric Data Model. Meeting with ESRI to talk about that migration.

Jenni Gomez, Santa Cruz County Assessor’s Office: Starting to work with ArcPro.

Chuck Baughman: Formerly with San Lorenzo Valley Water District, here as an observer and consumer of data. Pleased with amount of data available for Santa Cruz County compared to other counties.

Mary Israel, FORA: Ramping down projects with FORA due to sunset in June 2020. Most of work happening now is distributing the CIP projects.

Rick Boggs, CSUMB: Lot of field data collection and mapping of utility structure. Pleased with Eos Arrow and ArcCollector. Also looking into rangefinder for GPS collections for more coverage and accuracy. Changing roles at CSUMB to Facility Services Department. Moving toward asset management side full time. Hopefully start up CityWorks as a role out. Need to coordinate systems to visualize where assets are. Not as much GIS work in the future. Also working with ESRI CityEngine: 3D software that uses procedural modeling based on scripts. Using to develop alternative design scenarios around campus.

Gavin Leavitt, City of Salinas: Building out storm drain utility network, had dataset before from the 70s. Filling in with newer data. Also working on sewer network, hopefully to detect leaks and parcels affected by leak. Using geometric network.

Randy Casey, City of Salinas: GIS division is supporting multiple divisions within City of Salinas, mostly permitting. TRAKiT, a permitting software, being upgraded and is now GIS reliant. City of Salinas now managing own parcel geometry for first time in over a decade. Had to create own parcel fabric using Pro 2.4. New functionality is bringing in own data and cleaning it up later. Addressing is also happening in support of the permitting department, had to create tool for that. Storm water crews out collecting information using GeoCortex web applications provided by Salinas GIS, troubleshooting in support of that. Moving forward to upgrade architecture to ArcGIS Enterprise 10.7.1. Building Portal system around it for staff support so they can bring whatever data they have and drop it into a web map. Impressed with ArcGIS Pro 2.4.1, impressed with the Parcel Fabric toolsets and how program is maturing.

Vincent Lantaca, City of Salinas: Working on request data, need the data for reporting. Set up scripts to get data from API, and get most current data on front facing Portal.

Brian Kriete, Santa Cruz County: Doing a lot of work with asset management program. Recently upgraded to Enterprise. Lots of work with sanitation, roads. Moving toward Survey123 as opposed to Collector. Serves same purpose without having to pay for license. Looking good for their GIS department.

Patrick Dobbins, City of Gonzales: Tring to get their data into GIS from AutoCAD. Meeting with ESRI to talk about this move.

Carol Ostergren, USGS: LiDAR will hopefully be on her desk this afternoon. All of Monterey County, most of Santa Cruz, most of San Benito, a little bit of Santa Clara. Quality Level II, no contours. If you want to receive data in bulk, data can be loaded onto a drive. If want just a part, use National Map Portal. Funded by FEMA Region 9, completely financed the data collection. She will try to get FEMA counterpart to one of these meetings or GIS day. 8 year repeat cycle for LiDAR. Recognize some parts (such as coastline) need more frequent LiDAR collection. Perhaps set up a cost share to achieve this. Cost estimate per area for LiDAR? Costs are really variable, may be different requirements for different areas and different specifications. For example CalFire wants very high quality which increases cost. If there are areas where not dense vegetation, could cost less. Small features, building footprints, etc. need higher res. Cities that pay up front get higher quality data.

Chris Bley, Monterey Bay DART: Talked about FAA program for drones and having a place to test and develop drones. Applied to use Marina Airport as test location but did not get the program so continued with Monterey Bay DART. Align business with education and testing technologies. Everything from urban air mobility down to using smaller drones for LiDAR. Naval Postgraduate School playing a big part. Camp Roberts has a program. Not only drones but rovers are being tested and developed. Had symposium in June. Private company on a smaller scale, can get imagery at lower cost for smaller plots.

Gina Schmidt, AMBAG: Regional transportation modeling, 80% of what she does. Lot of support for Census work. May was submittal for PSAP process. Refine anything to needed to be updated for the 2020 census.

Will Condon, AMBAG: Editing and cleaning datasets that feed into AMBAG’s Activity Based Model and public request maps. Helping planning department with projects.

10:13 am: GIS Day Planning

Need a venue before we can do anything else. Brian reached out to Cabrillo College, who is excited to host GIS day. Developed a co-sponsorship with Geography department. They recommended a good room, room is free but other costs associated (custodial, IT, etc.). Need sponsors for funding to cover these costs because there is no funding for GIS day. How much are the fees? If we cannot find sponsor, alternative is to not host GIS day this year. Food in past has been donated or sponsored. Host venue has provided food donations in past years. See if we can work with Cabrillo to see if they can donate. Austin also reached out to UCSC, faculty support and potentially a room but unsure about donations. Members will continue to reach out to potential sponsors. Date is November 17, so getting close to go/no go call. Reached an agreement that end of August will be deadline for whether we have it or not. Space requirement? Past GIS days had 50-170 people, lasts about 4 hours. Mix of professionals and students, handful of presentations about 10-20 minutes long. At one event had panel, others had map/poster galleries. All have worked really well in the past. Medium to large size room.  One idea is UCSC arboretum, City of Watsonville community room also a possibility. In the past, also had smaller scale GIS days, where GIS enthusiasts meet and network. Try to lean toward involving students because they’re the future of the program. Volunteers for sub-committee.

For sponsorships, reach out toward public agencies. Looking for volunteers to reach out to sponsors. Email Austin if interested.

10:40 am: Presentation: Regional Transportation Modeling by Dr. Bhupendra Patel, AMBAG

Received presentation from Bhupendra Patel from AMBAG about their Regional Transportation Model. Data for the model comes from the Metropolitan Transportation Plan/Sustainable Communities Strategy. It is important to receive data from the jurisdictions and to share data in order to create the most accurate model possible.

11:54 Wrap Up and Meeting Adjourned