Section 1. Regular Meetings

The Central Coast Joint Data Committee will meet quarterly; more frequent meetings may be held upon agreement of a majority of voting members of the Committee. The first meeting in a calendar year shall be designated as the annual meeting at which time election of members of the Executive Board shall take place.

The Secretary for the Committee shall notice the meetings, by surface or electronic mail, at least twenty (20) days before the meeting.

Section 2. Location of Meetings

Meeting locations shall vary and shall be in appropriate sites within the Central Coast Region.

Section 3. Special Meetings

Special meetings of the Committee may be called by the Chair, or at the written request of thirty-three percent (33%) of the members of the Committee, with at least forty-eight (48) hours notice, to discuss and take action on issues that are critical and need immediate resolution. Special meetings may be conducted by telephone conference so long as all other conditions of the meeting protocol are met.

Section 4. Quorum

A quorum for the meetings shall be fifty-one percent (51%) of the members registered at a meeting. In case there is less than fifty-one percent (51%), the presiding officer may adjourn the meeting temporarily until a quorum is reestablished or meet as a committee of the whole.

Section 5. Voting

Decisions at the annual, regular and special meetings of the Committee shall be by majority vote cast at the meeting. Each Member shall have one (1) vote.

Section 6. Meeting Notice and Parliamentary Procedure

Meetings of the Committee shall be conducted and posted as provided for by Sec. 11120 et. seq. of the California Government Code. A record of proceedings from general and special meetings shall be available for members of the Committee within ninety (90) days from conclusion of the meeting.

Meetings may be conducted in an informal manner by the Chair, but the usual parliamentary rules as laid down in Robert's Rules of Order shall govern all deliberations of the Committee, when not in conflict with these bylaws.

Section 7. Order of Business

The order of business at the meetings of the Committee shall be as follows:

  1. Call to order
  2. Roll call.
  3. Reading of the minutes of the previous meeting
  4. Reports of the Sub-committees
    • Standing Committees
    • Special Committees
  5. New Business
  6. Setting of Next Meeting and Adjournment